Last updated: July 2026
A cleaning invoice needs your business info, client name and service address, itemized services with rate and total, sales tax if it applies, total due, and payment terms. Download the free template below, see a filled sample with 2026 US prices, or send one from your phone in Billgami.
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Every required field, labeled on a real cleaning invoice example with standard cleaning, add-ons, supplies, travel fees, tax, and total due filled in.
Invoice
Sample cleaning invoice (with real numbers)
Invoice #
SAMPLE-0001
From
Your Business Name
hello@yourbusiness.com
(555) 987-6543
100 Sunny Ave, Anytown, CA 90001
Bill to
Sample Client
sample@example.com
(555) 987-6543
123 Main Street, Anytown, CA 90001
| Description | Qty | Rate | Total |
|---|---|---|---|
Standard 2-bed house cleaning One visit, 2 bedrooms, 1 bathroom | 1 | $150.00 | $150.00 |
Deep bathroom cleaning Detailed bathroom scrub, tile, grout | 1 | $60.00 | $60.00 |
Oven cleaning add-on Interior degrease, racks | 1 | $50.00 | $50.00 |
Refrigerator cleaning add-on Interior wipe, shelves | 1 | $40.00 | $40.00 |
Extra supplies Client-requested eco-friendly cleaner | 1 | $20.00 | $20.00 |
Travel or trip fee Service call fee | 1 | $25.00 | $25.00 |
Payment terms
Net 7. Please pay by bank transfer, check, or the method already agreed.
What goes where
Business info
Your legal or trade name, phone, email, and address at the top. Makes the invoice easy to identify and pay.
Client + service address
The client's name, contact, and the property address where you cleaned. Not just the billing address.
Invoice number + dates
A unique number for tracking, plus the service date and invoice date.
Line items
Each service with unit, rate, quantity, and total per line. Skip vague catch-all lines.
Tax if it applies
Confirm your local rate before adding. Show label, rate, and amount as a separate line.
Total due
Subtotal plus tax. The number the client is paying.
Payment terms + method
Due date and how to pay, like Net 7 or Due on receipt. Billgami does not collect payments in-app, so name the method the client should use.
These are typical prices charged by cleaning pros in the US in 2026, drawn from public industry data. Ranges vary by region, market, and job scope. Use them as a benchmark, not a fixed rate.
| Service | Unit | Billing basis | Typical 2026 US range |
|---|---|---|---|
| Standard 2-bed house cleaning | Per visit | Bill per visit | $120 to $180 |
| Deep cleaning whole home | Per home | Bill flat by home size | $230 to $600 (median about $260) |
| Move-out or move-in cleaning, 2-bed | Per home | Bill flat by home size | $160 to $250 |
| Airbnb turnover, metro 2-bed | Per turnover | Bill per turnover | $150 to $300+ |
| Commercial office cleaning | Per visit | Bill per visit or sq ft | $70 to $1,500 by size |
| Cleaner hourly rate, residential | Per hour | Bill hourly | $25 to $50 |
| Cleaner hourly rate, commercial | Per hour | Bill hourly | $50 to $100 |
| Oven cleaning add-on | Per unit | Add-on line item | $40 to $65 |
| Window cleaning per visit | Per visit | Bill per visit | $150 to $302 (average about $221) |
| Travel or trip fee | Per visit | Add-on line item | $15 to $40 |
| Service | Unit | Billing basis | Typical 2026 US range |
|---|---|---|---|
| Base cleaning | |||
| Standard 1-bed house cleaning | Per visit | Bill per visit | $95 to $140 |
| Standard 3-bed house cleaning | Per visit | Bill per visit | $160 to $240 |
| Deep cleaning | |||
| Deep cleaning add-on per room | Per room | Bill per room | $60 to $90 |
| Move-out and post-construction | |||
| Move-out or move-in cleaning, larger | Per home | Bill flat by home size | $200 to $400 |
| Post-construction cleaning | Per home | Bill flat by home size | $350 to $800 |
| Airbnb turnover | |||
| Airbnb turnover, small city or rural | Per turnover | Bill per turnover | $75 to $125 |
| Airbnb turnover per room including bath | Per room | Bill per room | $25 to $50 |
| Airbnb rush fee (tight window) | Per turnover | Add-on line item | $20 to $50 |
| Airbnb linens on-site (wash, dry, fold) | Per turnover | Add-on line item | $15 to $40 |
| Airbnb pet-friendly premium | Per turnover | Add-on line item | $15 to $40 |
| Commercial and office | |||
| Small office under 1,000 sqft | Per visit | Bill per visit | About $120 |
| Mid-size office 9,000 to 10,000 sqft | Per visit | Bill per visit | About $880 |
| Room add-ons | |||
| Kitchen detail cleaning add-on | Per visit | Add-on line item | $60 to $95 |
| Bathroom detail cleaning add-on | Per room | Bill per room | $40 to $70 |
| Refrigerator cleaning add-on | Per unit | Add-on line item | $30 to $50 |
| Specialty add-ons | |||
| Window cleaning per pane | Per pane | Bill per pane | $4 to $8 (double-pane $8 to $16) |
| Carpet cleaning per room, steam extraction | Per room | Bill per room | $40 to $90+ |
| Carpet cleaning per room, shampoo method | Per room | Bill per room | $80 to $150 |
| Fees and materials | |||
| Extra supplies markup | % of supplies | Add-on line item | 15% to 25% |
Billing scenarios for cleaners
Standard recurring clean
Fixed weekly or monthly rate, one line per visit with the service date.
Deep clean upgrade
Standard clean base rate plus a separate deep clean line item.
Move-out or move-in clean
Flat rate by home size with add-ons for oven, fridge, and windows.
Airbnb turnover
Per turnover with optional rush fee, linens, and pet-friendly premium.
Commercial recurring
Monthly total split into per-visit lines with a square-footage note.
Add-ons (travel, pet, eco supplies)
Separate line items, priced individually so the client can see each add-on.
Every range in the line item table above was drawn from public 2026 US pricing data published by Angi, HomeGuide, HomeAdvisor, Thumbtack, and Fixr. Ranges reflect what cleaning pros charge, not what customers pay after fees or platform markups. Regional variation is significant. Use the ranges as a starting benchmark and adjust for your market.
Lumping every job into cleaning service
Break the invoice into itemized lines with rate, quantity, and total per service.
Forgetting to add local sales tax
Confirm your state and city rate, then add sales tax as its own line if it applies.
No unique invoice number
Number invoices sequentially so payments and disputes stay easy to track.
Missing the service address
Include the property address, not just the client billing address.
Sending the invoice weeks after the job
Send within 24 hours so the payment stays in the client's memory.
Charging one payment method after quoting another
Match the payment methods on the invoice to what the client agreed to.
No due date or unclear payment terms
State a specific due date and terms like Net 7 or Due on receipt.
Forgetting recurring visit context
For repeat visits, list dates and service scope so the client can verify the work.
| Need | Free template | Billgami app |
|---|---|---|
| Editable | Yes | Yes |
| Reusable client records | No, retype every time | Saved records, one tap |
| Reusable service lines | Copy and paste manually | One tap reuse |
| Auto totals and tax math | Manual | Auto |
| PDF export | Manual export | One tap |
| Estimate to invoice conversion | Not supported | Two taps |
| Works at the client's door | Print or laptop only | Built for iPhone |
| Paid, unpaid, partial tracking | On paper | In-app |
| Cost | Free | Free tier plus $249.99 lifetime option |
Prefer full accounting? Pick QuickBooks if you need bookkeeping, tax filing, or payroll. Running a crew with dispatch? Pick Housecall Pro. For a solo cleaner who just needs a professional PDF invoice, both are overkill.
What Billgami looks like on iPhone
| Situation | Send it |
|---|---|
| One-time cleaning job | Same day, before you leave the property if you can. |
| After estimate approval | Right after the client approves the scheduled job. |
| Recurring visits | Weekly, biweekly, or monthly per the agreement you set. |
| Airbnb turnover | Right after each cleaning so the host can reconcile. |
| Any invoice | Never wait days or weeks. Fresh work is easiest to pay for. |
Common payment methods
FAQ
Clear answers on cleaning invoice templates, pricing, and how solo cleaners send professional PDFs from a phone.
A cleaning services invoice template should include your business name and contact information, the client's name and service address, the service date, an itemized list of cleaning services with rate and total, the subtotal, sales tax if it applies in your area, the total due, and payment terms. Adding notes for access instructions or client-specific requests is useful for recurring visits.
Sales tax rules for cleaning services vary by state, city, service type, and customer type. Confirm your local tax rules before adding tax. If tax applies, show the rate and amount as a separate line so the client can understand the total.
For recurring visits, keep the same client record and reuse common service lines such as standard cleaning, deep cleaning, or supplies. A house cleaning invoice template works well for weekly or biweekly residential visits. Add the service date or date range to each invoice so the client can match the invoice to the visit. Bill weekly, monthly, or after each visit based on what the client agreed to.
The fastest phone workflow is to save your client and common cleaning services once, then reuse them on the next invoice. Billgami is built for that iPhone workflow: add the client, add line items, preview the PDF, and share it without rebuilding the document each time.
Send an estimate first when the job scope or price needs client approval before the work starts. Send an invoice after the cleaning is complete and payment is due. If the client already approved a recurring price, you can invoice after each visit or on the agreed schedule.
A residential cleaning invoice usually focuses on the home, room count, visit type, add-ons, and client notes. A commercial cleaning invoice template may need company name, site address, purchase order number, recurring schedule, and office or square-foot pricing. Both should still show itemized services, totals, tax if it applies, and payment terms.
No. Billgami is for invoices, estimates, quotes, receipts, PDF records, and manual status tracking. It is not tax, payroll, bookkeeping, or payment processing software.
Yes. Billgami is built around creating professional PDFs and sharing them through the iPhone share sheet or email workflows you already use.
Last updated: July 22, 2026
Phuc Doan
Founder of Billgami·Last updated July 22, 2026
Save the client, reuse the lines, share the PDF. Billgami helps solo cleaners send professional invoices from iPhone without full accounting software.
Last updated: July 22, 2026 | Written by Phuc Doan
